August 29, 2018

We're Hiring: Office Coordinator

ORGANIZATIONAL DESCRIPTION

ArtStarts in Schools is a charitable organization that expands the role of art in education to activate learning for young people. Our collective need for creativity, empathy, and complex thinking is more acute today than ever before. By providing young people with access to arts-integrated learning experiences at school, we develop a generation that has the creative, collaborative and innovative skills necessary to live, lead and thrive in the 21st century.

JOB DESCRIPTION

ArtStarts is seeking an administrative professional, with a keen eye for detail and an ability to critically assess processes and identify inefficiencies. This position supports the administrative needs of the organization particularly in the areas of: finance & accounting, office administration and volunteer coordination. This role plays an instrumental role in deepening the organization’s mission-driven impact. This position reports to the Director of Finance and Operations.

ArtStarts is committed to being an equitable workplace. We encourage BIPOC, people who identify as LGBTQ2IA, and those living with a visible or invisible disability to self-identify on their application.

RESPONSIBILITIES

Finance and Accounting

• Manage invoicing, payments and bank deposits
• Manage relationships with customers and vendors
• Assist with accounts payable and accounts receivable
• Process grant disbursements for restricted funds

Office Coordination

• Purchase and maintain office supplies
• Maintain office equipment
• Monitor administrative processes to make them more efficient
• Process and report on office expenses
• Manage main phone line and respond to queries
• Lead office and facility orientation for new staff
• Coordinate facility rentals
• Troubleshoot and support staff with basic IT needs
• Manage facility maintenance and requirements (eg. doors, entry intercom, elevator, alarm system, parking, electrician, plumber, heating/ventilation etc.)
• Resolve administrative problems

Volunteer Coordination:

• Lead the process of volunteer recruitment, selection and orientation
• Serve as the primary point person for all volunteers
• Develop volunteer engagement

QUALIFICATIONS

As ArtStarts is a mission driven organization, we are seeking someone to join our team who shares our sense of purpose to expand the role of art in education so young people thrive in learning and in life.

We are looking for someone who is committed to social justice issues and has an ability to apply an anti-oppressive lens to their work. We are also seeking someone who has the competency and ability to steward the use of our facility through the lens of accessibility.

The following will enable you to excel in this role:

• Experience as an administrative professional in an office environment
• Comfort with data and numbers and organizing information in logical ways
• An attention to detail and the ability to be a problem solver
• Proficiency with MS Excel, MS Word, Google Docs and Google Sheets
• Comfort using (or learning to use) Slack and Asana
• The ability to build positive working relationships
• The ability to work independently and collaboratively in an open office environment
• Excellent time management and multi-tasking skills
• Strong communication skills
• Strong organizational and planning skills

Is ArtStarts the place for you? If yes, we want to hear from you.

HOW TO APPLY:

1. Submit your cover letter (max two pages) and resume to [email protected].
2. In your cover letter, please answer to the following question:

What is a recent piece of learning that has expanded your way of thinking?

NOTE: In order to be considered for the position, you must answer this question.

Applications will be considered as they are received so apply early and no later than September 17, 2018 at 12pm. 

REMUNERATION

This is a regular full-time position (35 hours/week) with a regular Monday - Friday, 9am - 5pm schedule. The salary range is $40,000 – $44,000, based on experience. Additional benefits include three weeks of vacation, a professional development allowance, and extended health and dental benefits.

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